ࡱ> \Z]'` #bjbjLULU 28.?.?Z%8J,v$>"F>H>H>H>H>H>H>$}?hAl>l>>F>F>4r7 u,|65"F>>0>X5uBuBDr7uBr7hFJ<l>l>rv>  Glassy Mountain Fire Service Area 2015 Highway 11, Landrum S.C., 29356 (864) 895-4306  HYPERLINK "mailto:GMFD@juno.com" GMFD@juno.com Commissioners in Attendance: David Orr (Chairman), Paul Ramsey, Dennis Geagan, Dave Hoffman, Gerald Rhoads, Bill Hammack Commissioners Absent: Bob Barnes Minutes of the Meeting held on October 10, 2011, starting at 5:30 p.m. Staff Present: Chief Bryan Riebe Public in Attendance: None 1. Call to Order. Chairman Orr called the meeting to order at 5:30 p.m. 2. Pledge of Allegiance: All. 3. Invocation: Commissioner Geagan 4. Consent Items: The minutes of the September 19, 2011 regular meeting were approved as read. Financial Report: Commissioner Hoffman reported that Total Revenues year to date are $27k better than budget. Millage based revenues are $28k ahead of budget, SAFER grants are $7k better, due to a carryover from last year. With donations $10k less than budget at this point. Total expense is $109k under budget year to date. The Department was not at full employment earlier in the year, thus personnel expenses are $34k less than budget. CAPEX spending is under budget by $34k at this time, with the balance of savings due to timing issues at this point. At the end of September we had $788k of cash for operating purposes with the Greenville Treasurer and in the checking account. This is approximately 10 months of projected expenses. In addition there is $31k of cash remaining in the 2009 bond issue. And there is $36k of cash in the Foundation account. Commissioner Hoffman reported that the finance committee met and the projection for fiscal 2011 appears that we will be $56k ahead of budget in the revenue area. This overage is primarily in the area of donations (10k), grants (11k) and sale of old equipment (27k). In the expense area, we expect to be very close to budget. One exception is that equipment expense is above budget due to expensing the SBCA trailer. The overage in equipment expenses is offset by savings in the personnel expense area. At present we are looking at an income of $106k for fiscal 2011 Operational Reports: Chief Riebe answered a question concerning the discharge of one of the career staff. There was a brief discussion on this issue. In addition to this position, we had a resignation in a career staff position, leaving the department two persons short at the present time. The Chief was urged to move forward to fill these positions. Chief Riebe brought the commission up to date on what is being done to eliminate the mold from the meeting room at the Headquarters Building. Hatfield Builders is assisting us in rectifying this situation. c. The balance of the Chiefs and Assistant Chiefs report was accepted as read. 5. Old Business: A. Fire Report: Commissioner Ramsey making several comments concerning the number of false alarm reports from smoke detectors and alarm systems. There was a discussion about charging/fining residents for numerous alarms to a location. At present the Commission does not have the authority to charge/fine. This would have to be submitted to County Council for this authorization. The Commission did not feel that this was what we wished to do at this time. If anything a charge/fine system might result in residents turning off their alarm systems. Beaverdam Station: Commissioner Ramsey reported that he met with the contractor that constructed the Beaverdam station in regard to the broken water line that occurred at this location. Commission Ramsey displayed the section of pipe that broke, which was a section that was comprised of two 90 degree elbows with approximately a 6 inch pipe connection the elbows. This pipe section was attached to large straight sections of piping. The need for these elbow section was that the large straight pipes did not line up, so the contractor used this connections to align the pipes. Over time, the stress exerted on this make shift fix, broke and resulted in the large repair that we experienced. This is not covered under our warranty, but Commissioner Ramsey requested authority to write a letter from the Commission to attempt to cover part or all of the repair cost from the building contractor. The board requested him to proceed. 6. New Business: 2012 Budget Discussion: Commissioner Hoffman led the group through a discussion on the preliminary 2012 budget. On the revenue side he is anticipating that revenues will be down from the current year. The shortage expected from 2011 will be in the area of donations ($25k), SAFER grant, which expire in 2011 ($55k), and no projected income from old equipment sales ($27k). Millage Income is expected to be similar to this year. Overall revenues are currently anticipated to be $106k less than 2011 at $936k. On the expense side, Commissioner Hoffman pointed out that the personnel area assumed full employment for the entire 2012 year which is the reason for wages and benefits being $40k higher that the 2011 projection. In the equipment expense area the expected 2012 spending is $42k under 2011 spending. This is the resulting of expensing the SBCA trailer in 2011. Savings are also expected in the Building and Grounds area as well as the CAPEX area. Overall expenses are forecasted for 2012 at $904k. Showing a favorable Income of $32k for the 2012 year. There were lengthy discussions on various sections of the proposed 2012 budget, with adjustments to be made to several expense categories and certain items to be clarified by Chief Riebe. Commissioner Hoffman will make the necessary adjustments and submit these for final approval by the Board at the November meeting. Replacement of Chiefs Vehicle/Air Conditioning three Tankers and one Pumper: A discussion was held on the need to make these expenditures during fiscal 2011. After much discussion Commissioner Geagan made a motion to proceed with the installing of air conditioning on one additional vehicle in addition to the one vehicle that had been approved previously. This is to be done during the 2011 fiscal year using funds that have been raised from previous fund raising events. Commissioner Rhoads seconded this motion. Voting in favor of the motion were Commissioners Hoffman, Geagan and Rhoads. Voting against the motion were Commissioners Hammack and Ramsey. The motion passed. The need to replace the Chiefs vehicle and the need to air condition the additional vehicles will be looked at in the future. It was directed that an additional $10k be added to the 2012 capital expenditure budget as an unspecified item. These dollars are unspecified and not related to any of the aforementioned issues. 7. Commissioner Commentary: There was none. 8. Adjourn: Chairman Orr adjourned the meeting at 7:40 p.m. Respectfully submitted, ____________________ ________________________ Gerald K. 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